Want to be a panelist at A-Kon? Here’s how…
All panelists for A-Kon are required to submit their panel information via our online form.
- The A-Kon 30 Panelist Submission Form will open a little later this year. Please check back here or on our Facebook page for updates!
Important Information: We will no longer be accepting Cosplay in-character Q&A/Truth or Dare style panels starting in 2018. Don’t worry though – that doesn’t apply to ALL cosplay in-character panels. Feel free to get creative! Substance and quality will be extremely important factors we will consider this year.
Have questions? See if we’ve answered them below. If not, there’s an email at the bottom.
I want to sign up for demo space, is this the form I should use?
Yes, it is. Last year panelists and demo space programmers utilized different forms, but this year we have simplified the process and only have the one sign up form.
What criteria is considered when you decide which panels to approve?
We look at several factors when deciding which panels are approved. Some of the key factors are the submission date, panelist experience and expertise, topic, type, uniqueness and quality.
Can I apply to do more than one panel?
Absolutely. In fact, we love receiving more than one submission from folks. We don’t like to reject panel ideas, but sometimes its a necessity because we have to have a limit on the amount of similar content we can allow in. When you submit more options for us to review, we have more of a chance at finding a way to make sure you get to participate and share the content you’ve worked so hard to put together.
What happens after I fill out the form? Am I accepted? Do I need to do anything?
After the form is submitted, we will send you a confirmation email. Once that’s done, you get to kick back and relax for a while as our team will diligently go through each submission, review the requirements, content and approve submissions. We will notify you once your panel is accepted or rejected. If for some reason we’re unable to approve your panel, we’ll also do our best to let you know why. We’ll also reach out if we have any questions before we decide. We want everyone to have the best possible chance for their submissions.
If I am accepted as a panelist, will I receive a comp badge? What if I am part of a group?
We will issue complimentary badges based on the amount of approved panel time you or your group are providing. Basically, the more programming time you contribute to A-Kon the more complimentary badges you will receive as a thank you for your hard work and contribution. Here’s a quick chart showing the scale for receiving complimentary badges:
|Panel Run-time at A-Kon||Complimentary Badges Awarded||Discounted Badges Allowed|
|1 Hour||2 Comp. Badges||—|
|2 Hours||3 Comp. Badges||—|
|3 Hours||3 Comp. Badges||1 Discounted Badges|
|4 Hours||3 Comp. Badges||2 Discounted Badges|
|5 Hours||3 Comp. Badges||4 Discounted Badges|
|6+ Hours***||Contact Us||Contact Us|
***Panelists who provide 6 Hours or more of panel programming time will be contacted by our programming staff and awarded complimentary badges based on the programming provided.
I’ve already paid for my badge, but I was accepted as a panelist. Can I get a refund? What do I do?
Yes, you are eligible for a refund if you purchased a badge prior to being accepted as a panelist. Please contact our programming group at firstname.lastname@example.org and let them know you will need a refund and they will help you through the process. Generally, if you have purchased your badge within 90 days of acceptance and notification, we can refund your badge to the credit card that it was purchased with. If you are outside the 90 day window, you may receive a refund onsite from Programming HQ anytime during working hours at the event prior to 2PM Sunday, June 10th, 2018. Starting in 2018, A-Kon will no longer mail checks or provide alternative arrangements for panelist refunds once A-Kon is over. If you are entitled to a refund, please make sure you get it before you leave A-Kon.
Do you accept 18+ panels?
Yes, 18+ panels are welcome to be submitted. Please provide as much detail as you can and make sure you clearly indicate on the form that your panel is 18+. If you aren’t sure if your panel should be rated Adult Only (18+), we use the ESRB rating method to evaluate content. You can find out more information about the ESRB rating system here.
Where are panels and demos being held this year?
Programming will be spread out among multiple venues this year including the Sheraton Ft. Worth, Omni Ft. Worth and the Fort Worth Convention Center & Arena.
My question wasn’t answered. Where can I get additional help?
If you have questions or need additional help with your panel or programming, please contact us at email@example.com.
If you have questions about anything other than programming, please contact us at firstname.lastname@example.org.
Don’t forget we are a volunteer powered show, so sometimes we need a little time to respond to you since most of us work full time jobs outside of A-Kon. That said, we try really hard to get back to everyone within a couple of days, but we are human beings and sometimes we fail. Please don’t wait more than 7 to 10 days for a response. If we haven’t responded by then, we probably missed your email or it got eaten by the interwebs. Likewise, make sure you check your spam folder, sometimes we get lost and end up there by accident.