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Volunteer Portal | Volunteer Policy | Volunteer Staff List
All volunteers are expected to check in with their coordinator when they arrive at A-Kon® and show up to their assigned headquarters at least 15 minutes prior to any scheduled shift.
If you are going to be late or sick, reach out to your assigned coordinator or supervisor to let them know the situation, so they can make proper arrangements to cover your shift and take care of anyone who is waiting for you to relieve them.
Any volunteer who signs up to work, but does not show up, or shows up to receive their staff badge but does not work will be considered a no show, and will be placed on the convention’s watch list and will have their access to the event terminated when caught. Additionally, they will be added to the A-Kon “Do Not Hire” list for future years. To avoid being added to this list, be sure to reach out and communicate with your assigned coordinator or supervisor with as much notice as you can provide.
We recommend that all volunteers wear shorts or jeans, a comfortable shirt and good sneakers or tennis shoes while on shift as a rule of thumb.
Volunteer staff may cosplay if it is approved by their assigned coordinator. However, any staff which involves collecting money, donations or representing the convention to guests or outside third parties may have more stringent dress code requirements. Please check with your coordinator if you have questions about what you can wear.
All volunteers are expected to maintain a socially acceptable level of hygiene while representing the convention during the weekend.
Volunteers requiring ADA accommodations must make this request with their assigned coordinator at least two weeks prior to the convention.
Violation of these or any volunteer rules may result in disciplinary action up to and including removal from the show and/or becoming ineligible for future volunteer positions.
CONDUCT & ANTI-HARASSMENT
A-Kon is dedicated to providing an harassment and violence-free convention experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, or religion. We do not tolerate harassment of convention participants in any form. A-Kon participants violating these rules may be sanctioned or expelled from the convention without refund at the discretion of the convention organizers. Exhibitors, vendors, guests, panelists, convention staff, and any other individuals associated with the convention are also subject to the anti-harassment policy, and we expect all staff members, guests, panelists, vendors, exhibitors, and other individuals who are affiliated with the convention in any capacity to follow these rules at all convention venues and social events.
Harassment includes, but is not limited to, verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance body size, race, age, or religion.
Harassment can also be defined as deliberate intimidation, stalking, following, sustained disruption of panels or other events, inappropriate physical contact, and unwelcome sexual attention. Staff members asked to stop any harassing behavior, including unsolicited or unwanted photography or recording, are expected to comply immediately.
Abuse of power is defined as the act of using one’s position of power in an abusive way. This can take many forms including but not limited to, such as taking advantage of someone, gaining access to information that is outside the known and accepted purview of their position, or manipulating someone with the ability to punish them if they do not comply. For all allegations, a member of the A-Kon executive team will assess whether the act in question constitutes an abuse of power.
If a staff member or other participant engages in harassing or violent behavior or appears to have taken actions that constitute an abuse of power, the convention organizers may take any action they deem appropriate, including warning the offender, expelling the offender from the convention (up to and including permanently), and/or contacting local law enforcement. If you are being harassed, notice that someone else is being harassed, and/or have any other concerns, please contact a coordinator, first responders, a director or executive operations immediately.